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Certificate of destruction.

The document that turns destruction into proof. Issued on every Shreddee job, and built to stand up to an audit.

Overview

Proof you can hand to anyone.

A certificate of destruction is the formal record that your materials were destroyed, what was destroyed, how, when, and under whose custody. It is the difference between asking people to take your word and showing them the evidence.

Every Shreddee engagement closes with one, alongside a documented chain of custody. Where you need it, we itemize down to the serial number and provide video of the destruction.

It is the proof you present to an auditor, a regulator, or your own board, and the reason businesses in healthcare, finance, legal, and beyond trust us with disposal.

What it includes

  • What was destroyed
  • Method of destruction
  • Date and time
  • Chain of custody
  • Serial-level itemization (on request)
  • Video of destruction (on request)
On the certificate

What a certificate of destruction lists.

What was destroyed. A description of the materials, documents, drives, devices or products, so there is no question about what the job covered.

How it was destroyed. The method used, from shredding paper to shredding drives and destroying product beyond reconstruction.

When. The date and time of destruction.

Chain of custody. Who held the materials from collection to destruction, with every handoff recorded.

Serial numbers, on request. Each hard drive or device itemized by serial number, so your asset register can be closed line by line.

Video, on request. Footage of the destruction itself, for when a written record is not enough.

When it matters

When you will be asked for one.

An audit or a regulator's review. Disposal is part of how health, financial and consumer data rules are checked. See HIPAA, FACTA and GLBA.

The end of a retention period. Records kept past their required life become a liability. A retention schedule says when, and the certificate shows it was done.

Retiring hard drives and devices. A serial-level certificate closes each asset on your register. See hard drive destruction.

Product that must not resurface. Overstock, recalls and seconds, destroyed and documented. See product destruction.

FAQ

Certificate of destruction questions.

A certificate of destruction is the formal record that materials were destroyed: what was destroyed, how, when, and under whose custody. It turns "we shredded it" into evidence you can show an auditor, a regulator or your board. Shreddee issues one on every job, alongside a documented chain of custody.

At a minimum: what was destroyed, the method, the date and time, and the chain of custody from collection to destruction. For hard drives and devices, ask for serial-level itemization so each unit can be matched to your asset records. Shreddee's certificates cover all of these, with serial numbers and video available on request. See hard drive destruction.

If you dispose of anything confidential or regulated, in practice yes: it is the document that shows the disposal was done properly when someone asks later. Without one you are relying on memory. It matters most for health, financial and legal records, retired drives, and product that must not reach the market. See compliance.

Yes. Every Shreddee job closes with a certificate of destruction, whether it is a one-time purge, a drive decommission or a product destruction. There is nothing extra to ask for; serial numbers and video are added when you need them. Request a quote.

Yes. Hard drives, SSDs and devices are destroyed and itemized by serial number, and electronics sent for recycling are tracked end to end, so the certificate covers the whole job. See electronics recycling.

Need destruction you can prove?

Tell us what needs to be destroyed. Every conversation is confidential, and every job is documented.

  • ✓ Certificate on every job
  • ✓ Witnessed & certified
  • ✓ Full chain of custody
  • ✓ Fully documented